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End of the Year Letter

June 7, 2016

Dear Shortridge Parents,

As the 2015-16 school year comes to an end, I would like to thank our amazingly talented, generous and well-intentioned parent-run all-volunteer organization. I also want to thank the teachers, staff and the administration for their encouragement of the parents, which helped to form our strong community. It has been an incredible year.

I would say the theme for the 2015-16 school year has been “Figure it out.” The PTSA has certainly figured a lot of things out this year! We also had to be fast and furious about it. Our focus has been on how we parents can come together to help build a stronger school. Our goals were to 1) create the association and put some processes in place, 2) get to know each other and create a parent community to support each other, our scholars and teachers 3) raise money for some much needed items that will support learning.

In a mere 6 months we:

  • Held an election and created the PTSA
  • Helped SHS host a successful Open House
  • Fed the staff a home cooked meal for PIT day in the fall
  • Provided car stickers to send to new incoming families
  • Provided volunteers and food for DepART
  • Helped staff the concession stand and sell tickets during a basketball tournament
  • Provided childcare for the Butler Lab School’s children during their fundraiser and raised $800. This was the beginning of relationship that we will develop further with the Butler Lab School.
  • Hosted a “Parents Night Out” at the Bent Rail
  • Provided dinner to teachers during PIT day in the spring
  • Celebrated teacher appreciation week by providing teachers snacks, gifts and a microwave
  • Wrote a grant to work on the gardens around SHS to the Meridian Kessler Neighborhood Association and received $3,000.
  • Honored Mark Schullenberger and Ms. Nelson’s retirement with a cake
  • Planned and hosted the Global Gala with a robust silent auction. This event met many objectives.
    • The Global Gala committee bonded and had fun planning the event.
    • We reached out into our community and started forming new relationships and nurtured existing relationships with many businesses in Indianapolis.
    • Current parents, future parents, teachers and community members were able to have fun together and get to know each other better at the event.
    • We raised over $4,000 in in-kind donations from our community (18 restaurants, wineries and breweries, Basile Opera Center), which resulted in only having approximately $1,200 in expenses.
    • 139 raffle and silent auction donations from local and national businesses, Shortridge High, Shortridge staff and Shortridge parents.
    • In total, we were able to put a profit of approximately $8,000 in the bank. We will give SHS $5,000 for STTEAMM….. The remaining money will be saved and allocated to cover expenses for future events.
      • Items that will be purchased include:

Science- Incubator (estimated cost of $1,000)

  • An incubator cures cells and allows studnets to swab specific surfaces to study live germs and bacteria during the study of cells.

Science- Gel Electrophoresis (estimated cost $1,600)

  • Purchasing of pipetts and equipment This equipment allows for greater sudy of science including DNA fingerprtinting.

Science- Chemical Logging (estimated cost $250)           

  • There are a large numebr fo chemicals used in the sciences and this subscription would allow fo rth einitail looging and tarcking of all chsmicals on ther premises.

Technology- Small projector (estimated cost $700)

  • Utliize mobile projector and screen for mobile presentations at student conferences and events. Allows for small class and group presentations in an appropriate setting.

Arts- Displaying Supplies (($1,500)

  • Through frames and matting, moveable racks and balck matt board studenst will be able to display their artwork within the buidling adding to the aesthetic value of the buidling.
  • THANK YOU Global Gala Committee!

Considering that we did this all in 6 months, we consider the 2015-16 year a huge success. Was it perfect? Of course not! We were figuring things out, and we still are. It took a village of willing and generous parents to make everything happen. Every bit of help mattered, whether it was big or small and we appreciate it very much!

I would like to announce our new officers for next year. I will be serving as vice president, Jody Winter is our new president, and Meg Horn and Beth Hannan will also be serving second terms as secretary and treasurer respectively. Welcome Jody!  We look forward to having you be our president.  Kevin Grau, our former vice president will stay heavily involved next year. Thank you for all your hard work and dedication, team!

Congratulations to our first graduating class! The award ceremony was amazing, today. You all have a lot to be proud of. We wish you all much happiness and success.

As we approach summer, I encourage all of our parents to think ahead to the fall. When you’ll return in August, I ask that you make time to be involved next year in our PTSA and sign up to assist, or to take on a chairperson position. Just as important, I ask that you find new parents next fall and welcome them, so that they feel comfortable and a part of our fabulous community.

In July we will help SHS with registration day and plan a family friendly event that will take place in August. Please contact Sonja Clark at ptsapresident@shortridgehigh.org, 373-2930 or Meg Horn at ptsasecretary@shortridgehigh.org 797-5566 if you would like to participate. Everyone is welcome and needed.

Thank you again for an amazing year! Please keep in touch. Our website is shortridgeptsa.org and you can find us on Facebook as Shortridge High School PTSA.

Sincerely,

Sonja Clark

PTSA President

Shortridge High School

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Office Descriptions

These descriptions were taken from the bylaws.  We also agreed to add a Member-at Large position.

Article VII. Duties of Officers

Section 1. The president shall:

  • a. Preside at all meetings of the association and of the executive board.
  • b. Perform such other duties as may be prescribed in these bylaws or assigned by the association or by the executive board.
  • c. Be a member ex officio of all committees except the nominating committee.
  • d. Coordinate the work of the officers and committees of the association in order that the Purposes may be promoted.

Section 2. The Vice-President (s) shall:

  • a. Act as aides to the president.
  • b. In their designated order perform the duties of the president in the absence or inability of that officer to act.

Section 3. The secretary shall:

  • a. Record the minutes of all meetings of the association and of the executive board.
  • b. Have a current copy of the bylaws.
  • c. Maintain a membership list.
  • d. Perform other delegated duties as assigned.

Section 4. The treasurer shall:

  • a. Have custody of all the funds of the association.
  • b. Keep a full and accurate account of receipts and expenditures.
  • c. Make disbursements as authorized by the president, executive committee, or association in accordance with the budget adopted by the association.
  • d. Have checks signed by two people, the treasurer and one other elected officer. (Persons authorized to sign checks shall not be related. Defined: same family through birth or by marriage.)
  • e. Present a financial statement at every meeting of the association and at other times when requested by the executive board and make a full report at the annual meeting.
  • f. Be responsible for the maintenance of such books of account and records as conform to the requirements of Article IV, Section 14, of these bylaws.
  • g. Have the accounts examined annually at the close of the fiscal year or upon change of officer by an auditor or an auditing committee of not fewer than three members, who, satisfied that the treasurer’s annual report is correct, shall sign a statement of that fact at the end of the report.

Section 5. All officers shall perform the duties outlined in these bylaws and those assigned from time to time. Upon the expiration of the term of office or in case of resignation, each officer shall turn over to the president, without delay, all records, books, and other materials pertaining to the office, and shall return to the treasurer, without delay, all funds pertaining to the office.

Article IX: Executive Board

Section 1. The Executive Board shall consist of the officers of the association, the chairmen of standing committees, the teacher representative, and the principal of the school or a representative appointed by him. The chairman of the standing committees shall be selected by the officers of the association. The members of the Executive Board with the exception of the treasurer shall serve until the election/selection of their successors. (See Article VI, Section 5 for Term of the Treasurer.)

Section 2. Each member shall be a member of this local PTA.

Section 3. The duties of the Executive Board shall be:

  • a. To transact necessary business in the intervals between association meetings and such other business as may be referred to it by the association.
  • b. To create standing and special committees.
  • c. To approve the plans of work of the standing committees.
  • d. To present a report at the regular meetings of the association.
  • e. To appoint an auditor or an auditing committee at least two weeks before the annual meeting to audit the treasurer’s accounts.
  • f. To prepare and submit to the association for adoption a budget for the year.
  • g. To approve routine bills within the limits of the budget.

Section 4. Regular meetings of the Executive Board shall be held during the year, the time to be fixed by the committee at its first meeting of the year. 50% members of the Executive Board shall constitute a quorum. Special meetings of the Executive Board may be called by the president or by a majority of the members of the board, 7 days notice being given.

Section 5. If any member of the board shall at any time cease to meet the qualifications or fulfill the duties of the position, that person may be removed from the board by a majority vote of the Executive Board.

Article X: Executive Committee

Section 1. There shall be an executive committee of the Shortridge High School PTSA, the members shall consist of the elected officers.

Section 2. Each executive committee member shall be a member of this PTSA.

Section 3. Special meetings of the executive committee may be called by the president or a majority of the executive committee with 7 days notice given to each member of the committee.

Section 4. A majority of the executive committee shall constitute a quorum for the transaction of business.

Section 5. The committee shall meet as soon as the officers have been duly elected, for the purpose of formulating tentative plans for their term of office, and selecting chairmen of standing committees.